Online Travel Application Form

Travel Expense Report

Faculty Professional Travel Fund and Guidelines

It is important for all faculty members to keep current in their disciplines and in the development of pedagogy. Because the college recognizes it shares this responsibility, the faculty development office administers funds for full time faculty who attend discipline and other professional meetings.


The policy for eligibility for funding was changed as of July 2013 to now include all full time faculty including non-tenure track or adjunct full-time faculty.

Faculty on leave are also eligible. The eligibility of faculty on joint appointments will be determined by specific contractual arrangements made with the academic dean of the college.

Expenses for faculty travel to attend professional conferences and/or performances and presentations will only be reimbursed to the maximum appropriate ($500 per year, plus up to an additional $500) above the expenses covered by any honorarium or stipend received by the traveler. The amount of the honorarium should be subtracted from the total costs of the trip at the time of the request for reimbursement. For example, a faculty member agrees to be the keynote speaker at a conference and is paid $500. The trip costs a total of $1200. The maximum reimbursement is $700 ($500 regular funds and $200 in presentation funds.)

Regular Funds

Eligible faculty may be reimbursed up to $500 for expenses related to professional travel each year (beginning on June 1). Unspent funds may accumulate to a maximum of $500. These accumulated funds may be added to the regular $500 allotment in a given year to a total of $1000. No more than $500 may carry over from year to year. Travel to conventions, workshops, or meetings directly related to professional activities represent appropriate use of these funds. Normally, regular funds may not be used for professional expenses other than conference attendance and travel.

Please note applications must be submitted before the travel has occurred.  Applications submitted after the trip will not be approved.

Reporting of Expenses

After returning from a trip, faculty who have been awarded travel funds should complete the Travel Expense Report and submit it to the Faculty Development office. The report form should include all the expenses associated with the trip regardless of whether the expense was actually covered by travel grant awarded. This will enable Faculty Development to determine whether to request an increase in faculty travel funds. The information will also be used to double check the accuracy of office records of charges on the faculty member’s procurement card. A Travel Expense report must be submitted in order for future travel funds to be awarded.