Staff Handbook
Note: The information below is a previous version of the handbook.
An updated handbook will be posted by December 15, 2024.
Section I – Introduction
A. Disclaimer
B. This is Simpson
C. Mission Statement
D. Simpson College Inclusivity Statement
E. Hate Symbols Policy
F. Organizational chart
Section II – Institutional Policies and Procedures
A. General Employment Policies
1. Employment at Will
2. Background Check
3. Equal Employment Opportunity
4. Staff Grievance Policy
5. Employee Complaint Procedures for Accounting and Auditing Matters
6. Child Abuse Reporting
7. Harassment
8. Dual Relationship Statement and Guidelines
9. Dual Employment
10. Alcohol
11. Drug-Free Workplace
12. Smoke Free Campus
13.Simpson College Statement on AIDS
14.Blood Borne Pathogen Standards
15.Military Leave
16. Veteran’s Day Policy
17. Animal Policy
B. Procedures
1. General Office Conduct
2. Institutional Hours
3. Inclement Weather
4. Dress Code
5. Communicable Disease Policy
6. Personal Use of College Computers
7. Public Relation Guidelines
8. Guidelines for Budgeting and Cost Controls
9. Procurement Card Program Policies and Procedures
10. Other Budget and Travel Policies
11. Policy Statement on Lists and Labels
12. Policy Statement on the Solicitation of Funds
13. Hiring and Employment Procedures
14. Non-Faculty Teaching Policy
15. Responsibility for the Administration of Policy and Procedures
16. Leaving Employment at Simpson
Section III – Institutional Operations
A. Maintenance Request Guidelines
B. Mailroom Distribution and Policies
C. Copy Center Guidelines
D. E-Mail Accounts
E. Telephone Authorization Codes
F. Guidelines for the Disposal of College Property
G. Guidelines for Simpson College Logo
H. Parking Permits
I. Entry Key Guidelines
J. Posting of Information on Campus Bulletin Boards
K. Intellectual Property Policy
L. Honorary Degree Policy
Section IV – Benefits
A. Compensation
1. Pay Periods
2. Earnings Deposit
3. Payroll Deductions
4. Social Security – Medicare
5. Work Week
6. Institutional Holidays
7. Overtime and Compensatory Time for Non-Exempt Employees
8. Travel Training Policy
9. Bereavement Time
10. Death of an Employee
1. Benefits General Statement
2. Medical Insurance
3. Pharmacy Deductible Reimbursement Policy
4. Dental and Vision Insurance
5. Tax Saver 125 Plan
6. Retirement Annuity Programs
7. Disability Leave
8. Total Disability Income Insurance
9. Group Life Insurance
10. Educational Benefits
11. Continuing Education Credit Tuition Remission
12. Identification Cards
13. Simpson Athletic Center Privileges
14. Library
15. Wellness Program
16. Volunteer Time Off (VTO)
17. Guidelines for Personal Computer Purchases
18. Professional Growth and Development
19. Vacations
20. Sick Leave
21. Accumulated Sick Leave Pay-Out for Non-Exempt Employees
22. Personal Day
23.Maternal Disability Leave Policy
24. New Child Leave Policy
25. Leave of Absence
26. Rest Periods
27. Dining Hall Privileges
28. Special Risk and Accident Coverage
29. Workers’ Compensation Coverage
30. Jury Duty
31. Voluntary Shared Leave Program
1. Family and Medical Leave Act of 1993
2. COBRA
3. HIPAA
4. Reasonable Accommodations for Persons With Disabilities
Section V – Misc.
A. College Housing
B. Address and Name Change
C. Lost and Found
D. Student and Special Assemblies
E. Guest Housing Guidelines
F. Bookstore
G. Institutional Memberships
H. Travel Immunization Policy
I. Moving Expenses
J. Revision of Policy Procedures
K. Confidentiality
Section VI – Appendices
Appendix A – Simpson College Computer Ethics and Policy Statement
Appendix B – Emergency Preparedness
Appendix C – Reimbursement Rates per Round Trip
Appendix D – Budget Approval Authority Tree
Appendix E – Nondiscrimination Statements
