Grants and Professional Travel

• Online Travel Application Form
• Reimbursement Form for Travel
  • Attach receipts and send to Meghan Friese in Mary Berry, 2^nd floor. Any travel-related questions can be directed to Nick Proctor.
• Travel Expense Report

• RSC Application Grant Form
• Inclusive Course Development Grant Form
• Contingency Grant Application Form
• Outcome Report for Grants

What kind of grant do you seek? Pick the one that fits your project.

Research, Scholarship, and Creativity (RSC): Contribute to your discipline. Reviewed by CAC.

Inclusive Course Development (ICD): Increase diversity-related content or pedagogy in an existing course. Reviewed by CADI.

Contingency (previously Exigency): Support professional development needs that are not eligible for other grants or projects that require more funds than RSC or ICD grants. Reviewed by CAC.

In the fall, apply for projects that will occur in the coming Spring or May Term semesters.

In the spring, apply for projects that will occur in the coming summer or fall.

All full-time faculty members are eligible to apply. Only one application per faculty member will be considered in any given semester for any one type of grant. Priority will be given to faculty members who have not received faculty development funding recently. Outcome reports must be submitted to maintain eligibility for future grants – including for faculty travel.

Maximum of $1000 per award.

RSC and ICD funds may be used for:

• Webinars and online courses
• Research travel and fieldwork
• Books and supplies
• Securing permissions for publications

RSC and ICD funds may not be used for:

• Conference attendance
• Membership in professional organizations
• Journal subscriptions

Up to one half of grants may be used as a stipend, but only for work outside of the recipient’s regular contract. (e.g. summer work by faculty holding nine-month contracts or special projects during the semester).

Ordinarily, successful grant applications may be shared on our internal website as models for future applications.

Recipients of grants are added to the short list of possible presenters for faculty development events.

When assessing grant applications from previous recipients, reviewers shall prioritize applicants who met their objectives or who provided clear explanations for why they did not in their outcome reports.

Please note applications for faculty research travel must be submitted and approved before the travel has occurred.

It is important for all faculty members to keep current in their disciplines and in the development of pedagogy. Because the college recognizes it shares this responsibility, the faculty development office administers funds for full time faculty to attend one annual conference within their discipline. If a faculty member has unused funds from one conference within a year, the rest of the unused money can be put toward a second conference, as long as it occurs within the same year. Unused funds are no longer allowed to roll over from one year to another.

Full-time and full-time visiting faculty are eligible to apply for professional travel funds. Faculty on leave may also be eligible.

Eligible faculty may be reimbursed up to $500 for expenses related to professional travel each year (beginning on June 1). Travel to conventions, workshops, or meetings directly related to professional activities represent appropriate use of these funds. Normally, regular funds may not be used for professional expenses other than conference attendance and travel. Unused funds are no longer be allowed to rollover.

Faculty members who are presenting, performing, moderating a session, or have a position within the organization that requires them to attend a specific event are eligible to be reimbursed up to $1500. That number is contingent upon annual budget allotments and may change at any time.

Faculty who are attending a conference outside the United States are eligible to be reimbursed for an additional $400. Faculty are eligible to receive international travel funds only once during a budget year.

Expenses for faculty travel to attend professional conferences and/or performances and presentations will only be reimbursed to the maximum appropriate above the expenses covered by any honorarium or stipend received by the traveler. The amount of the honorarium should be subtracted from the total costs of the trip at the time of the request for reimbursement. For example, a faculty member agrees to be the keynote speaker at a conference and is paid $500. The trip costs a total of $1200. Even if the faculty member would otherwise be eligible to be reimbursed for $1200, the maximum reimbursement is $700.

After returning from a trip, faculty who have been awarded travel funds should complete the Travel Expense Report, attach all receipts, and submit it to Nick Proctor and Meghan Friese. The report form should include all the expenses associated with the trip regardless of whether the expense was actually covered by travel grant awarded. This will enable Faculty Development to determine whether to request an increase in faculty travel funds. The information will also be used to double check the accuracy of office records of charges on the faculty member’s procurement card. A Travel Expense report must be submitted in order for future travel funds to be awarded.